Free tool · runs in your browser · features only, no guessed prices
Microsoft 365 licence checker and optimiser
The short answer: most licence waste is seats for people who left, E5 where nobody uses E5 features, and Copilot seats nobody opens. Enter what you hold and what you need, and the tool suggests a better-fit mix using Microsoft's published plan differences.
Licences you hold
From the Microsoft 365 admin centre, Billing → Licences.
What you need
Suggested mix
Flags
A starting point based on Microsoft's published plan features. It compares features, not prices. Check add-ons and contract terms before you change anything.
Get a licence reviewPlan differences
What each plan adds, in one line.
- Business Basic: Email, Teams, SharePoint, OneDrive, Office for the web. No desktop apps.
- Business Standard: Basic plus installed desktop Office apps.
- Business Premium: Standard plus Intune, Entra ID P1, Defender for Business and Defender for Office 365 Plan 1.
- Microsoft 365 E3: Enterprise plan with no 300-user cap: desktop apps, Intune, Entra ID P1, Exchange Online Plan 2.
- Microsoft 365 E5: E3 plus Phone System, Power BI, the Purview compliance suite and the Defender suite (Entra ID P2, Defender for Endpoint, Identity and Cloud Apps).
- Copilot: An add-on. Each Copilot seat sits on top of a qualifying base licence.
Sources
- Microsoft 365 and Office 365 plan options (Business plans capped at 300 users; desktop apps, Phone System and Purview in E5)
- Microsoft 365 Business Premium security FAQ (Intune, Entra ID P1, Defender for Business)
- What is Microsoft Defender for Business?
- Microsoft 365 Copilot licensing (add-on to a qualifying base plan)
Related: Microsoft 365, Copilot and Defender services, Microsoft 365 security baseline, who should get a Copilot seat and the in-house vs managed IT cost calculator.
Common questions
About Microsoft 365 licensing.
How do I know if we are paying for Microsoft 365 licences we do not need?
Compare the licences you hold with the people and features you actually use. The usual waste is licences assigned to leavers, E5 seats for staff who never use its phone, analytics or compliance features, and Copilot seats bought before anyone uses them. Enter your counts above and the tool flags each one.
What is the difference between Business Premium and E3?
Both include desktop apps, Intune and Entra ID P1. Business Premium is limited to 300 users across the Business plans and adds Defender for Business and Defender for Office 365 Plan 1. E3 has no user cap and includes Exchange Online Plan 2. Microsoft Learn lists the full differences.
Does this tool show prices?
No. Microsoft does not publish a UAE price list we can cite, and prices depend on term, billing and your Cloud Solution Provider. The tool compares features only. As a Microsoft partner we can give you exact figures for the suggested mix.
Do we need E5 for Teams Phone?
No. E5 includes Phone System, but other plans can add Teams Phone as an add-on. If only a few users need phone features, add-ons on a lower plan can be the better fit. A Calling Plan or Operator Connect is still needed for PSTN calls.
Is my data sent anywhere?
No. The tool runs in your browser. Nothing is sent unless you fill in the optional form and press send.
Email me my results, or get a licence review
Your counts and the suggested mix are attached automatically. We reply within one business day with exact figures for the mix.
Find out where your IT stands.
The free IT health check (AED 1,800 value) is a one-session review of your support, security, Microsoft 365 and backups. You get a written list of what to fix first.